Timesheet – Recording:

• Timekeeping issues account for the majority of audit findings by the DCAA. Failure to meet DCAA requirements can result in delayed payment and refusal of future contract awards.

• DCAA requires documentation showing that all hours worked for all employees (direct and indirect) are recorded.

DCAA Compliance Requires:

• Daily recording of time by job assignment.

• An audit trail for any and all changes to timesheets.

• Supervisor review and approval of all time charges.

Business Expense Reports include:

• Purpose of trip.

• Cost objectives (accounts) to be charged.

• Audit trail including, dates, places, and amounts.

• Documentation of Incurred costs (receipts).

•Compliance with per diem allowance rules. (Check your own Company’s policies, too.)

Partial Day Travel Per Diem:

• First and last day of trip, limit is 75% of M&IE allowance.

• Does not matter what time you leave/arrive.

• Rate is determined by day’s destination city.